UCR Policies and Procedures

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For a hardcopy pdf of this document, contact the Office of Compliance (2-8246).


Policy Title:                  Vehicle Rental and Hotel Accommodations


Policy Number:            900-80


Responsible Officer:

Associate Vice Chancellor of Business & Financial Services and Controller

Responsible Office:

Business and Financial Services – Accounting Office

Origination Date:


Date of Revision:


Date of Last Review:



Guidance Concerning Employees Traveling on University Business


 I.           Purpose


To outline UC Riverside procedures for rental of vehicles and booking hotel rooms for overnight stays when conducting official business requiring travel away from the University.




II.          Car Rentals


Connexxus is the University of California Travel Program. It provides value, flexibility, and convenience for UC business travelers. Connexxus features favorable negotiated rates for air travel, hotel accommodations and car rentals. 


·       Contract Rentals - Passenger Vehicles


The University of California has a system-wide car rental program with several major car companies. It offers UC business travelers the best value, most economical pricing, and includes insurance coverage through the rental car company. Access to these agreements is quick and easy when booking through Connexxus, UC’s travel booking tool. Rental rates displayed within Connexxus preferred car rental companies include the UC rate and insurance coverage for most domestic travel. The agreements are intended for use by UC Riverside employees traveling on University business.


·       Online Booking


o   Login to Connexxus via R'Space's Authorized Applications > Travel Planning and Expense Reporting System or go directly to connexxus.ucr.edu, and enter your UCR NetID and password.


o   Reserve a car by performing a search under a BCD, UC Travel Center or SWABIZ. The UC-negotiated rates automatically display. The rates include insurance coverage.


o   There is no fee for booking a car rental online.


Note:  Fees may apply if agent intervention is required.


·       Telephone Booking:  Contact a Connexxus Travel Agent


o   BCD Travel:  (877) 885-8632


o   UC Travel Center:  (800) 235-8252


o   SWABIZ:  (800) 435-9792


·       Service fees may apply.




III.         Hotels  

UC has negotiated discounted rates with national hotels as well as local hotels near the UC Riverside campus. Discounted rates are automatically applied when booking through Connexxus.