UCR

UCR Policies and Procedures

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Policy Title:                      Violence Prevention in the UCR Community –

                                          Zero Tolerance for Violent Behavior

 

Policy Number:                850-85

 

Responsible Officer:

Executive Vice Chancellor & Provost

Responsible Office:

Office of the Executive Vice Chancellor & Provost

Origination Date:

10/27/1998

Date of Revision:

10/02/2017

Date of Last Review:

09/29/2017

Scope:

All Members of the Campus Community

 I.        Policy Purpose

The University of California, Riverside is committed to providing and maintaining a safe, secure environment, one that is free from all forms of violent behavior. This policy applies to all members of the UCR Community with regard to issues involving threats, potential violence or actual violence. Its specific purposes are:

A.    To prevent all forms of violence through training and early detection.

B.   To provide a protocol for the prompt handling of violence or violent behavior. To ensure that UCR is in conformance with Title 8, California Code of Regulations, General Industry Safety Orders, and all mandates regarding the prevention of violence in the workplace.

II.        Definitions

A.   Violence:  A spectrum of behaviors in which a link exists between the behavior and concern for the physical safety of employees and others in the UCR Community.

B.   Violent Behavior:  Includes, but is not limited to:

1.   Physical behavior:  Unwanted aggressive physical action or contact against a person, such as hitting, kicking, pushing, shoving, throwing objects, or the use of any object as a weapon; or a physical action intended to damage property.

2.    Threat:  Any physical, written or verbal conduct, whether direct, indirect, implied or conditional that conveys intent, or is reasonably perceived to convey intent, to cause physical harm, or to cause someone to fear for his or her safety or for that of others.

3.    Threat to Self: Behavior or statements that generate a concern that an individual may harm or kill themselves.

4.    Intimidation:  Behavior that is intended to frighten, coerce, or induce duress.

5.   Disruptive Behavior: Conduct that prevents normal campus activities or workplace functions and may act as “warning signs” to possible violence. This includes but is not limited to, verbal outbursts, excessive displays of anger, vandalizing University property, or any behavior that instills reasonable fear or generates sufficient evidence for concern that a person might act out violently.

6.     Stacking is behavior in which a person repeatedly engages in a course of conduct directed at another specific person, (e.g., following, monitoring, observing, surveilling, threatening, communicating or interfering with property), that would cause a reasonable person to fear for his or her safety or the safety of others, or to suffer substantial emotional distress. Stalking encompasses the use of technology to commit this behavior.

7.     Sexual Violence may include:

a.  Sexual Assault: Without the consent of the other, penetration, no matter how slight, of the vagina, anus, or mouth by a penis; or the vagina or anus by any body part or object, or touching of an intimate body part (genitals, anus, groin, breast, or buttocks).  May include use of physical force, violence, threat, intimidation, ignoring the objections of the other person, taking advantage of another person’s incapacitation (including voluntary intoxication).

b.   Domestic Violence: Conduct by a current or former spouse or intimate partner, or a person with whom the individual shares a child in common, that intentionally, or recklessly, causes bodily injury to the individual or another, or places the individual or another in reasonable fear of serious bodily injury.

c.  Dating Violence:  Conduct by a person who is or has been in a romantic or intimate relationship with the individual that intentionally, or recklessly, causes bodily injury to the individual or places the individual in reasonable fear of serious bodily injury.  The nature of the relationship between the individual and the person committing the conduct is determined by the length, type, and frequency of interaction between them.

d.  Stalking: Repeated conduct directed at an individual (e.g., following, monitoring, observing, surveilling, threatening, communicating or interfering with property), of a sexual or romantic nature or motivation, that would cause a reasonable person to fear for their safety, or the safety of others, or to suffer substantial emotional distress.  Stalking of a non-sexual nature is addressed by other University policies including but not limited to the Policy on Student Conduct and Discipline Section 102.10.

C.   UCR Community: Includes faculty, students, staff, contractors, visitors and other members of the public who are on campus and/or who are engaged in UCR business.

D.   Investigation: A systematic process for establishing the specific facts and circumstances surrounding an alleged or actual threat of violence or violent incident.

E.    Zero Tolerance: Violent Behavior will not be tolerated in any form. 

F.    Academic and Staff Department Heads: Individuals holding higher positions of academic and/or staff leadership and authority in campus departments.

G.   Incident:  Any situation or encounter involving a member or members of the UCR Community during which violent behavior, threats and/or intimidation are perceived to have occurred.

H.   Incident Documentation: A written narrative of the incident, including the date, time and place it occurred; names and other appropriate identification of the parties and witnesses involved; a description of the violent behavior or threat; and statements from witnesses, the alleged victim(s), and where appropriate, from the one(s) allegedly responsible for the alleged threats or violent acts.

III.        Policy

The policy of the University of California, Riverside is a Zero Tolerance Standard with regard to Violent Behavior on the UCR campus or among the UCR Community.

 

All covered individuals are specifically prohibited from engaging in any kind of Violent Behavior, whether direct, indirect, implied, or actual. This type of conduct is prohibited in all UCR buildings, facilities, rooms, spaces (indoor or outdoor) and at all locations where UCR business is conducted.

 

All complaints of Violent Behavior (or Threats to Self) will be investigated to the extent required. Any employee or student who, while on UCR property and/or in connection with UCR business, has engaged in Violent Behavior against co-workers, students or any others in the UCR Community, will be subject to disciplinary action up to and including termination of employment/dismissal from school.

 

Additionally, all members the of the UCR Community will report any incident of Violent Behavior or Threat to Self they have witnessed, or are aware of, which involved the behaviors as described above.

 

UCR faculty, staff and students are prohibited from possessing weapons on and from using any object as a weapon on UCR property and/or in connection with UCR business, UCR employment or UCR student status. Exceptions must be specifically permitted in writing by the University Police Department. (See Penal Code Sections 12020 and 626.10).

 

No person shall be subjected to criticism, reprisal, or retaliation for good faith reporting pursuant to this policy; however, individuals who knowingly make false accusations will face disciplinary action up to and including termination of employment/dismissal from school.

IV.      Covered Individuals

A.   All faculty, staff and student appointees

B.   All volunteers or individuals in without salary appointments

C.   All contractors/vendors

D.   Members of the public/visitors to UCR campus and/or conducting business with UCR

V.        Responsibilities

A.   Academic and Staff Department Heads will:

1.    Enforce this policy in all work locations within their areas of responsibility.

2.    Inform managers, supervisors and employees of this Zero Tolerance policy and of their required adherence to it.

3.    Require managers, supervisors and others having ongoing supervisory authority to view UCR’s online training video, “Prevention of Violence in the Workplace” (see Section VII.A.), and strongly encourage all non-supervisory employees to do so.

4.    Require managers, supervisors and others having ongoing supervisory authority to view online training video “UC Systemwide Training: Violence Against Women (VAWA) Act” (see Section VII.B.), and strongly encourage all non-supervisory employees to do so.

5.    Strongly encourage all employees to attend training for “Responding to a Crisis Situation” (see Section VII.C)

6.    Require completion of incident documentation in an accurate and timely manner. Such documentation shall include a narrative of the incident; the date, time and place it occurred; names and other appropriate identification of the parties and witnesses involved; a description of the Violent Behavior or threat; and statements from witnesses, the alleged victim(s), and where appropriate, from the one(s) allegedly responsible for the alleged threats or violent acts. Copies should be sent to Employee and Labor Relations, Dean of Students, Vice Provost Administrative Resolution, and/or the Title IX/Sexual Harassment Office, as appropriate.

7.    Require prompt notification to the appropriate personnel regarding Violent Behavior or Threat to Self, including Employee and Labor Relations and/or Human Resources; Dean of Students; campus management; the UCR Police Department (or other appropriate enforcement agencies, if off campus.)

8.    Require an appropriate investigation of all reports of Violent Behavior.

a.    The Title IX Office is responsible for documenting and investigating reports of Sexual Violence in accordance with the Sexual Violence and Sexual Harassment Policy. 

b.    The Employee and Labor Relations (ELR) Department (x 2-3641) assists department management with documenting and investigating potential violations of all other University policies by UCR employees.  ELR also tracks complaints and makes an annual report to University officials regarding the frequency and types of Violent Behavior reported.

9.    Require supervisors to address performance problems and inappropriate workplace behavior; to take appropriate disciplinary action(s); and to refer employees (as appropriate) to professional counseling through the Faculty and Staff Assistance Program.

B.   All members of the UCR Community will:

1.    Be aware of, understand, and adhere to this policy. All "jokes" involving Violent Behavior or Threat to Self are inappropriate and will be taken seriously.

2.    Report any perceived violations of this policy to their next-in-line supervisor or to an academic administrator who is not a party to the violation.

3.    Assist in helping make the UCR campus and community as safe as possible and cooperate fully in any investigation.

4.  Document their experiences and observations after being the subject of, or a witness to, a possible violation of this policy.

C.   Violence Prevention Teams:

The following teams are key resources in helping prevent violence at UCR. They provide advice and guidance to departments; assist in developing action plans to manage potential and actual violence; and assist with policy implementation and training. (In an emergency, see Section IV.A. of this policy.)

1.    For issues involving Staff, including Student Employees, contact:

a.    Employee and Labor Relations: x 2-3641

b.    Faculty & Staff Assistance Program: (951) 781-0510

c.    UCR Police Department--On-duty Sergeant or Watch Commander: x 2-5222

2.    For issues involving Faculty, contact:

a.    Vice Provost for Administrative Resolution: x 2-6223

b.    Faculty & Staff Assistance Program: (951) 781-0510

c.    UCR Police Department--On-duty Sergeant or Watch Commander: x 2-5222

3.    For issues involving Undergraduate Students, contact:

a.  AVC Student Affairs-Health & Wellness: 2-4641  or Student Conduct & Academic Integrity Programs: 2-4208

b.    UCR Police Department--On-duty Sergeant or Watch Commander: x 2-5222

4.    For issues involving Graduate Students, contact:

a.    Graduate Division: x 2-4302

b. UCR Police Department--On-duty Sergeant or Watch Commander: x 2-5222

VI.     Procedures

When members of the UCR Community, including students, faculty or staff, believe that the actions and/or statements of an individual constitute an imminent danger or threat to health and safety, they should immediately notify the Police.

A.   Emergency Procedures

1.    For imminent danger on the main UCR campus: Dial 911 from a campus telephone to be connected with UCR Police dispatch.

a.    If dialing from a cell phone on or near the main campus: 911 will connect you with CHP, Riverside PD, or UCR Police, depending on your specific location.

b.    UCR Police can be reached directly from a cell phone by dialing (951) 827-5222.

c.    For imminent dangers occurring at UCR locations other than the main Riverside campus, dial 911 to reach the local police jurisdiction from which you are calling.

B.   Non-Emergency Procedures

1.    All Violent Behavior will be taken seriously and reported, and will not be dismissed as "idle threats,” "blowing off steam,” or "a joke.” All Violent Behavior will be reported immediately to the next-in-line supervisor or academic administrator who is not a party to the alleged violation, or to a Violence Prevention Team Member (see Section V.C.) Parties reporting such incidents may also escalate the report to a manager or academic administrator of higher authority if the first recipient of the report does not respond in accordance with these procedures. Reports may also be submitted electronically at https://secure.ethicspoint.com/domain/media/en/gui/23531/index.html or by phone at 800-403-4744.

2.    Any report of Sexual Violence will be reported promptly to any supervisor, manager, or Director/Title IX Compliance Officer (Sexual Harassment Officer.) Supervisors, managers and other designated employees are responsible for promptly forwarding such reports to the Director/Title IX Compliance Officer (Sexual Harassment Officer), or other local official designated to review and investigate sexual harassment and Sexual Violence complaints.

3.    Any supervisor, manager, academic administrator or other person in a position of authority who receives a report of an actual or potential violation of this policy will take one or more of the following actions:

a.    Obtain advice from the appropriate Violence Prevention Team (see section V.C.)

b.    Ensure that any person exhibiting Violent Behavior immediately leaves the work site or other applicable location. If possible, get the alleged offender to leave the site voluntarily, without the need for Police involvement. If the alleged offender is uncooperative or if a criminal act may have occurred, contact appropriate law enforcement personnel.

1)    If the Violent Behavior occurs on campus, call the UCR Police Department. If the Violent Behavior occurs off-campus, call the appropriate local Law Enforcement Agency (see Section IV. A., above.)

2)    Advise the person(s) targeted with Violent Behavior to leave the scene and not return until the appropriate officials have dealt with the matter.

c.    Determine, in conjunction with appropriate officials, whether to place the alleged offender on leave pending the outcome of an investigation.

1)    For employees, university management, in consultation with Employee and Labor Relations, will determine whether to place the individual on leave, and whether such leave will be with or without pay. (Consultation with the Executive Vice Chancellor's office is required before taking this action with ladder rank faculty.)

2)    For students, university management, in consultation with the Vice Chancellor of Student Affairs and Student Conduct and Academic Integrity Programs, will determine whether to place the individual on an interim suspension.

4.    Any Violent Behavior involving potential criminal acts will be promptly reported to the UCR Police Department.

5.    Students who are aware of any Violent Behavior will report such behavior to the UCR Police Department and to the Dean of Students. Students who are aware of any situation or circumstances that may lead to Violent Behavior will report the situation or circumstances to the UCR Police Department and to the Dean of Students.

6.    UCR Community members who have obtained a Temporary Restraining Order or injunction, or who are seeking to do so, should call the UCR Police Department and the appropriate Violence Prevention Team member.

7.    Timely and detailed written documentation of the incident will be produced, which will include the information described in section V.A.6.

VII.  Related Information

A.    UCR’s online training video, “Prevention of Violence in the Workplace” was created specifically for the UCR campus to bring immediacy and realism to the issue of workplace violence, its causes, warning signs and prevention. It provides vital information about the responsibilities each person in the UCR community has with regard to providing a safe, secure and informed campus. The training can be accessed through the UC Learning Center’s web-based learning management system (LMS), which documents that the user has taken and completed the program.  To access the training:

1.    Go to http://ucrlearning.ucr.edu/

2.    Log in using UCR NetID and password.

3.    Enter “violence” in the search feature.

4.    Select “Prevention of Violence in the Workplace Module” (eCourse.)

5.    Click on “Register”

6.    Select the Module

7.    Click on “Start” button to begin.

B.     UC’s online training course “Violence Against Women Act (VAWA) UC Systemwide Training” is a narrated online course that promotes the awareness and prevention of domestic violence, dating violence, sexual assault, stalking, and consent to University of California incoming students and new employees, which includes faculty, academics, and staff, in accordance with UC Policy. The course also provides options for safe bystander intervention, information on reporting an offense, and other resources. ). The training can be accessed through the UC Learning Center’s web-based learning management system (LMS). To register for the training:

1.    Go to http://ucrlearning.ucr.edu/

2.    Log in using UCR NetID and password.

3.    Enter “violence” in the search feature.

4.    Select “Violence Against Women Act (VAWA) UC Systemwide Training”

5.    Click on “Register”

6.    Select the Module

7.    Click on “Start” button to begin.

C.   UCR’s instructor-led training, “Responding to a Crisis Situation (RAIN”), guides Faculty, Staff, and Students on how to respond in a crisis situation. The course utilizes the “RAIN” acronym (Respond, Assess, Isolate, and Notify). The training can be accessed through the UC Learning Center’s web-based learning management system (LMS).  To register for the training:

1.    Go to http://ucrlearning.ucr.edu/

2.    Log in using UCR NetID and password.

3.    Enter “violence” in the search feature.

4.    Select “Responding to a Crisis Situation (RAIN)

5.    Click on “Register”

6.    Select session

D.  Faculty and Staff Assistance Program (FSAP), 951-781-0510 or 800-266-0510. (See http://hr.ucr.edu/docs/fsap_brochure.pdf)

E.    UCR Counseling Center at 951-UCR-TALK or 951-827-5531 (http://counseling.ucr.edu/)  Responding to Distressed Students http://counseling.ucr.edu/emergency-assistance/respondingdistressedstudents.html

F.     Student Affairs Case Managers, 2-5000 or 2-9354 http://deanofstudents.ucr.edu/emergencycrisis/index.html

G.  UC Policies and Procedures for Responding to Reports of Sexual Harassment and Sexual Violence (See http://policy.ucop.edu/doc/4000385/SVSH)

H.   UCR Sexual Violence Prevention and Response (See http://sexualviolence.ucr.edu/)

VIII.        Revision History

This policy and associated procedures will be reviewed every two years by key campus stakeholders. As appropriate, the Employee and Labor Relations department will update the policy to reflect changes to related policies or governing standards, regulations, laws, and other such guidance. The current version was reviewed and revised in June 2017, and implemented effective July 1, 2017. It supersedes all previous versions and remains in effect until such time as a subsequent version is published.