UCR Policies and Procedures

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Campus Policy Number: 850-50

Security (Facility & Equipment)

Policy Owner: Police

Effective Date: 9/15/92

  2. It is the responsibility of each department and functional unit to respond to the security needs associated with the possession and use of all facilities, equipment, materials and other resources under their control and/or jurisdiction. Security is an important activity that involves faculty, staff, students and the Police Department. Due to physical layout, the campus is particularly vulnerable to vandalism, thefts, and burglary. Security begins in each department, and with each person that department participating to some degree.

    Police officers receive training in security and do perform security functions, but this does not constitute a large part of their responsibility. The Police Department is actively engaged in crime prevention of all types and provides advice, support, and services that promote good security practices.

    The responsibility for buildings, equipment, and materials belongs to those who occupy the buildings. Additional support is provided by Police Department personnel on patrol, plus the custodians, grounds and maintenance people who regularly service the buildings. As Police Department employees patrol the campus and discrepancies in security are found, they respond as necessary to correct the matter, and forward a Security Deficiency Report to those responsible for that particular area. The report identifies the location and nature of the discrepancy so that corrective action may be taken to prevent reoccurrences.

  4. The campus employs many systems for building access and security. The systems vary from mechanical door locks to electronic access devices, silent alarms, motion detectors, and associated security systems. This policy addresses procedures for the installation, repair, monitoring, and issuing of replacement entry devices for these systems.

    1. Installation
    2. Electronic access and security alarm systems will be installed by the office of Architects and Engineers (new construction) or Physical Plant (retrofit).

      All systems will be connected to and compatible with the master control systems located in the Campus Police Communications Control Center (CPCCC). The cost of providing these systems will be borne by the Capital Improvement Budget for major capital improvement and remodeling construction; and the requesting department for retrofits.

    3. Repair
    4. Systems repair will be performed by Physical Plant as either an Operations Maintenance of Plant (OMP) expense or on a cost recovery (recharge) basis as follows:

      • Mechanical door hardware - OMP
      • Electronic access hardware on exterior doors - OMP
      • Electronic access hardware on interior doors -Recharge
      • Security alarm systems -Recharge

    5. Monitoring
    6. All electronic building access systems and security alarm systems will be controlled and monitored by the Campus Police Department. Monitoring of electronic access systems on exterior doors will be charged to OMP; and on interior doors, to the occupant. Fees for this service will be established by Campus Police and subject to review by the Campus Recharge Rate Committee.

    7. Replacement of Entry Devices
      • Mechanical entry keys or alarm arming/disarming devices (such as barrel keys) will be issued by Physical Plant upon receipt of a C&R request from departmental unit heads. A nominal fee will be charged by Physical Plant for each device issued.
      • Electronic entry devices (such as card-keys) will be issued by Campus Police upon receipt of a request from departmental unit heads. A nominal fee will be charged by Campus Police for each device issued.

  6. Security programs should begin with assessment of the security needs for a particular area or building. There are many methods, procedures, types and kinds of hardware to be considered. Evaluations should be made keeping in mind the value of that which is being secured, the degree of security required, cost considerations, and above all, the training necessary for those who may use or frequent the area. All aspects should be thoroughly studied and alternate solutions considered before a plan for security measures is developed, approved and implemented.

    For assistance and guidance in developing a security program, please call the Police Department, ext. 5222. Information regarding security alarms may be obtained by calling Physical Plant, ext. 4214.

  8. The locking and unlocking of facilities is the foundation upon which campus security depends. It is important that each of us is sensitive to the security of facilities and aware of what locking and unlocking services are provided. The purpose of this joint Physical Plant - Campus Police policy is to do just that.

    1. Building Lock-Up
    2. NORMAL WORK WEEK: Physical Plant Building Services will lock up the buildings (exterior doors) since the custodians are already in most of the buildings performing their custodial services. Timing of the lock-up will vary, depending upon the building.

      On the rare occasion when a building is found to be unlocked after Building Services has initially locked the building and the custodian has completed his/her custodial work and departed the building, the Campus Police will secure the building.

      WEEKENDS AND HOLIDAYS: Physical Plant has contracted with the Police to lock buildings on weekends and holidays.

    3. Building Opening
    4. NORMAL WORK WEEK: During the normal work week, Physical Plant Building Services is responsible for the unlocking of campus buildings, between 6:00 a.m. and 7:00 a.m. Some buildings have established times, such as Pierce and Highlander Halls, the others vary within the hour. Building Services will also unlock buildings as requested during the normal work day.

      WEEKENDS AND HOLIDAYS: Physical Plant has contracted with the Police to unlock buildings on weekends and holidays.

    5. Room Lock-Up
    6. The only time a Building Services employee gets involved with locking a room is when he/she needs to enter a room to perform custodial services. When a custodian comes across a room that is locked, he/she relocks the room upon completion of service. If a room is unlocked, they do not lock the room.

    7. Room Opening
    8. Building Services personnel unlock rooms only to perform custodial services. Requests to unlock individual rooms for access should be directed to the responsible department assigned that space.