UCR Policies and Procedures

Printer Friendly Version

This Policy is Currently Under Review.

Campus Policy Number: 800-75

Records Management

Policy Owner: University Library

Effective Date: 01/06/2015

  2. The Records Management Program was established to provide the economical and efficient organization, maintenance, retrieval and disposition of records to assure the retention of valuable records and the timely disposition of needless and duplicate records.

    The University Librarian is the campus representative on the University Records Management Committee and has overall responsibility for the campus program.

  4. The specific requirements of the program are as follows:

    1. Establish and maintain basic filing systems in each operating unit or group in accordance with campus guidelines.
    2. Assign responsibility for records management to a specific position.
    3. Comply with all retention schedules and reporting requirements.

    Each department should have a Records Disposition Schedule Manual. When specific records are not included in the disposition schedules established by the Records Management Committee, departments should request establishment by contacting the University Librarian for guidance.