UCR Policies and Procedures

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Campus Policy Number: 650-10

Alien Sponsorship Procedures

Policy Owner: International Services Center
Effective Date: 10/1/89

1. ALIEN SPONSORSHIP PROCEDURES
   1. General Information

   Generally citizens of other nations must obtain a non-immigrant visa to enter the United States. They must declare they have no intention of remaining permanently in the United States.

   Non-immigrant visas are designed to permit aliens to enter and briefly remain in the U.S. Some visas permit the alien to receive reimbursement of expenses, honoraria, and/or accept temporary payroll employment. Under each of these circumstances, UCR as the hosting institution has a federally-defined role and federally-regulated accountability.

   The following procedural outline reflects the U.S. federal laws and regulations governing international educational exchange. It is imperative that a hosting department consult with International Services Center (ISC) staff before an invitation or compensation agreement is made with an alien.

   2. Request Forms
      1. Internal forms have been developed to clearly establish the nature of an alien's visit to UCR and the accountability of the hosting professor/department, the governing unit (College or School), the Office of Faculty Relations & Academic Support, and the International Services Center.
      2. Forms may be reproduced, if color-coded, from Attachments 1-3. Otherwise, the ISC, phone x4113, will supply departments with the forms in quantities requested.
      3. 3. Completion of forms:
         • Initial Request -
           • Use form FF/R, Parts I-IV -- REQUEST FOR TEMPORARY SERVICES OF NON-IMMIGRANT FOREIGN SCHOLAR and if married, Form FF/D -- DEPENDENT INFORMATION FORM FOR NON-IMMIGRANT VISA ISSUANCE. (See attachments 1-2.)
           • Form FF/R, Parts I-IV is a generic form to be used whenever a department wants to bring any category of non-immigrant alien (B, J, H) to UCR.
           • The Department mails Form FF/R, Part IV (attachment 1-B) to the alien. After the completed form has been returned, the Department prepares Form FF/R, Parts I-III (attachment 1-A), attaches it to Form FF/R, Parts IV and routes the entire packet for proper endorsements. Forms without all signature endorsements will be returned unprocessed.
         • Extension Request -
           • Use Form FF/X -- EXTENSION REQUEST FOR TEMPORARY SERVICES OF NON-IMMIGRANT FOREIGN SCHOLAR and if married, Form FF/D -- DEPENDENT INFORMATION FORM FOR NON-IMMIGRANT VISA ISSUANCE. (See attachments 3 and 2.)
           • Form FF/X will be sent to the Department by the ISC approximately 60 days prior to the expiration date of the non-immigrant alien's authorization to stay or work in the U.S.
           • The Department completes Form FF/X according to whether it will or will not continue to sponsor the named alien.
           • If the department will not continue to sponsor, it completes Action A and returns Form FF/X to the ISC.
           • If the department will continue its sponsorship, Action B of FF/X must be fully completed and returned to ISC.
         • Married Non-Immigrant Aliens -
           • As indicated, if the alien is married, the department must attach a completed Form FF/D (attachment 2) to both initial and extension request.
         • Follow-Up -
           
           • Upon receipt of an approved initial or extension request, the Center will inform the department/alien of any further information/documents, fees, etc., needed to complete the visa or extension of stay request.