UCR Policies and Procedures

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Campus Policy Number: 425-58

Injury and Illness Prevention

Policy Owner: Environmental Health & Safety
Effective Date: 2/18/92

    1. California Labor Code, Section 6401.7
    2. Title 8, California Code of Regulations, General Industry Safety Orders, Section 3203 and Construction Safety Orders, Section 1509

    1. UC Policy Statement: (summarized)
    2. The University of California (the University) is committed to maintaining a safe environment for its students, academic appointees, staff, visitors, and members of the general public. Further, it is dedicated to minimizing the impact of its operations on the environment surrounding its campuses and laboratory sites.

      The University has a commitment to promote effective loss reduction and loss prevention measures for the University's property and casualty exposures. Based on recognized principles and published standards of environmental protection, academic excellence, fiscal responsibility, and public service, the University will promote comprehensive injury and illness prevention, as well as hazardous materials and environmental management programs in an atmosphere that encourages employees, students, and other campus members to communicate about occupational and environmental health and safety matters without fear of reprisal.

      It is the policy of the University to conduct its operations in conformance with applicable laws, regulations, Department of Energy (DOE) requirements, and relevant published standards and practices for health, safety, and environmental protection.

    3. UC Riverside Policy (summarized)
    4. It is the policy of the University of California, Riverside to maintain a healthy and safe environment for its students, faculty, staff and visitors by establishing, implementing and maintaining an Injury and Illness Prevention Program (IIPP) that incorporates all program elements outlined in Title 8, CCR, Sections 3203 and 1509.

    1. The Chancellor is responsible for the effective implementation of the University's Environmental Health & Safety (EH&S) policies at all facilities under campus control and for establishing and supporting programs for environmental health and safety including implementation of an effective Injury and Illness Prevention Program (IIPP).
    2. Vice Chancellors, Deans and Executive Officers are accountable for ensuring that units under their authority comply with the Title 8, CCR, requirements and establish, implement and maintain effective Injury and Illness Prevention Programs.
    3. Directors, Department Chairs/Unit Heads, Lab Directors and Managers are accountable for establishing, enacting maintaining and enforcing a written IIPP. Each department shall appoint a Department Safety Coordinator to monitor and facilitate program implementation.
    4. Principal Investigators and supervisors are responsible for implementing the elements of their department's IIPP.
    5. Employees, students and other campus members are responsible for performing their activities according to the departmental IIPP.
    6. The Office of Environmental Health & Safety (EH&S) will provide technical assistance and oversight to assure campus compliance with regulatory requirements.

  5. At UC Riverside, the authority and fiscal responsibility for the implementation and maintenance of a written and effective Injury and Illness Prevention Program are based at the Department/Unit level where there is the greatest control of both human and fiscal resources.

  7. Program elements include:

    1. Designation of authority and responsibility for the Injury and Illness Prevention Program at both the campus and Department level, including the designation of a Departmental Safety Coordinator who is responsible for development, implementation coordination, and maintenance of the written IIPP.
    2. Identification, implementation and maintenance of other mandated environmental, health & safety programs that are required by regulatory code and/or university or campus policy, at the department level.
    3. Establishing methods, at the departmental level, that ensure employee compliance with all regulators and EH&S policies/procedures.
    4. Formalizing a system for communicating with all departmental personnel on safety matters.
    5. Identification of potential worksite hazards and/or exposures so that proper safety procedures and protocols can be established, and personal protective equipment can be administered where appropriate. For potential hazards that can not be mitigated to a reasonable level of safety by these means, procedures for the utilization of administrative and/or engineering controls shall be established.
    6. Implementation of a system of periodic inspections to identify unsafe conditions and work practices, in order to reduce the potential for accidents and/or occupational illnesses.
    7. Establish procedures for the investigation of all accidents/incidents and occupational illnesses, at the department level, in order to prevent reoccurrence.
    8. Establish procedures for correcting potential hazards in a fiscally sound yet timely manner.
    9. Implement a safety training program for all UCR personnel that covers general safety and emergency issues, as well as effective safety training on all potential hazards associated with an individual's specific job duties.
    10. Maintain appropriate records of all of the program elements listed above. These records are to be maintained in a centralized, departmental location, with all records corresponding to individual communication and training maintained in a personnel file. Documentation should be maintained for minimum of three (3) years, although employee exposure records should be maintained for thirty (30) years.