UCR Policies and Procedures

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Campus Policy Number: 425-48

Hazardous Materials and Waste Management

Policy Owner: Environmental Health & Safety
Effective Date: 1/15/94

    1. Resource Conservation and Recovery Act
    2. Titles 29, 40, 49, Code of Federal Regulations
    3. California Hazardous Waste Control Law
    4. Titles 8, 17, 22, 26, California Code of Regulations
    5. Other applicable Federal, State and Local regulations and professional standards
    6. UCR Campus and Departmental Chemical Hygiene Programs

  3. Hazardous materials and waste are to be managed at UCR tominimize exposure of employees, students, the public and the environment in compliance with all federal, state and local laws and regulations, as well as to minimize University liability in the course of such activities.

  4. SCOPE
  5. This policy applies to all UCR personnel who use, store and dispose of hazardous materials. It establishes guidelines for the proper management of hazardous materials and waste including use, handling, labelling, storage, and ultimate disposal. It also covers source reduction and waste minimization. Specifics can be found in the Chemical Hygiene Plans (CHP) of each UCR department which carries on laboratory work utilizing such materials.

    1. All levels of management, ultimately the Chancellor, are accountable for assuring that units under their jurisdiction are implementing the Hazardous Materials and Waste Management Policy.
    2. Vice Chancellor and Deans are responsible for administratively supporting the units under their auspices in such a manner as to assure that hazardous materials/waste-related activities result in the safe and proper management, volume reduction and disposal of hazardous waste.

      Department Chairs, Directors and Managers are to assure that personnel under their programs develop and follow internal procedures for the safe use, storage, labelling, handling of hazardous materials and the proper and safe disposal of hazardous waste.

    3. Principal Investigators (PIs) and supervisors are responsible for assuring that employees under their direct control comply with the established hazardous materials and waste regulations, policies and procedures and assuring that all personnel under their direct supervision are appropriately trained.
    4. Employees and students are responsible for complying with hazardous materials and waste management regulations, policies and procedures, continuously practicing safety while performing their activities/duties, using prescribed personal protective equipment, and promptly reporting accidents or conditions that could result in improper use, release and/or disposal of hazardous materials or waste.
    5. The Office of Environmental Health and Safety (EH&S) will assist in the establishment of a campus and of departmental Chemical Hygiene Plans, provide training to campus personnel, consult with campus departments on hazardous materials and waste management, respond to and coordinate resolution of hazardous materials emergency incidents, collect hazardous wastes from campus departments and prepare them for proper off-site disposal, and establish and provide oversight and updating of a chemical sharing program.
    6. The Hazardous Materials Manager will also function as the campus Chemical Hygiene Officer. He or she will serve as chair of a Chemical Hygiene Officers Committee (CHOC). Each departmental Chemical Hygiene Officer will serve on the committee; the Vice Chancellor Administration, the EH&S Director, and the Hazardous Waste Specialist will be ex-officio members. The CHOC will review campus policies related to hazardous materials and waste management, evaluate current and proposed hazardous materials management programs and regulations as to their impact on the academic community, serve as a forum to exchange information and experiences in implementing the Laboratory Standard and hazardous waste procedures, and be responsible for updates and revisions of their respective Chemical Hygiene Plans (CHPs).

  8. Because of the wide variety and quantities of hazardous materials and consequent hazardous wastes necessary to maintain instructional and research programs, and to carry out the maintenance of its facilities, the campus will establish a program for the management of hazardous materials and waste. The CHPs shall address hazardous materials/waste handling, use, labelling, storage, disposal, source reduction and waste minimization.

  10. Details are to be found in the applicable CHPs referenced above; the following are the major areas of concern.

    1. Information and Training
    2. All employees responsible for and working in laboratories shall be given information and training to apprise them of the chemical and other hazards in their work area(s). This will include all elements of the Laboratory Standard as codified in the CHP including permissible exposure limits and protection methods, signs and symptoms of exposure, sources of safety information including Material Safety Data Sheets, and basic lab safety rules and emergency procedures.

    3. Standard Operating Procedures
    4. Standard operating procedures (SOPs) for common procedures are included in the CHP as well as specific SOP's for chemicals/procedures commonly used in the particular department.

    5. Labelling/Storage
    6. All hazardous materials containers shall be labelled and stored in accord with the CHP.

    7. Chemical Procurement/Inventory
    8. Chemical procurement shall be in accord with the CHP and the annual inventory shall meet the requirements of the campus Business Emergency Plan (BEP).

    9. Prior Approval
    10. When necessary, prior approval for working with hazardous chemicals and procedures shall obtained from the PI or his/her designee.

    11. Control Measures
    12. Hazard information and use of control measures for protection from particularly hazardous substances shall include warning labels, MSDSs, information from EH&S, establishment of a designated area and use of containment devices and methods.

    13. Disposal of Hazardous Materials
      1. Users of hazardous materials are not to dispose of hazardous waste (toxic, flammable, corrosive, water reactive, carcinogenic, or infectious characteristics) into the sanitary sewer system, storm drain system, air, water, and/or general waste facilities or dumpsters. Special limited exemptions or variances are possible, contingent upon formal application to and/or approval from regulatory agencies. Evaporation into the atmosphere is not a permissible disposal method.
      2. EH&S' hazardous waste program is charged with the duty to collect and properly prepare hazardous materials for off-site disposal. To have hazardous materials collected from satellite locations, each user must complete and submit a pickup request form to EH&S. Wastes will be prepared by campus personnel according to the requirements in the CHP.

    14. Campus Source Reduction and Waste Minimization Strategies
    15. Departments and individuals generating hazardous materials for disposal are to examine methods and implement programs to reduce hazardous materials and waste including use of and, when possible, participation in the chemical sharing program.

    16. Housekeeping and Inspections
    17. Laboratories shall be maintained per the CHP, inspected at least annually, and emergency equipment shall be accessible at all times.

    18. Personal Protective Equipment (PPE)
      1. Appropriate eye protection shall be supplied and worn in laboratories at all times, and as necessary in other locations.
      2. Other PPE (gloves, aprons, etc) shall be worn as specified in the CHP or whenever necessary.

    19. Medical Consultation and Examinations
    20. The University will provide medical examinations as specified in the CHP.

    21. Hazardous Materials Spill Response and Cleanup
      1. EH&S will respond to hazardous materials/waste spill incidents and liaise with external emergency response agencies for scene management and mitigation.
      2. EH&S will advise and assist the departments regarding the clean-up of hazardous materials spills and the safe removal of the contents.
      3. All campus designated first responders to a hazardous materials incident must receive proper training prior to formal participation.