UCR Policies and Procedures

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Campus Policy Number: 250-30

Internal Audit (Department Overview)

Policy Owner: Internal Audit
Effective Date: 9/15/94

  2. The Internal Audit Department's (IAD) objective is to assist all levels of campus management in the effective discharge of their responsibilities by furnishing objective analyses, appraisals, recommendations, and information concerning the activities reviewed.

  4. To accomplish their objective, the IAD is authorized to have full, free, and unrestricted access to all University activities, records, property, and personnel. This open access will help the Auditor understand the operations, identify problems, and develop feasible recommendations.

    The IAD has no direct responsibility for, nor authority over, any of the activities they audit. Therefore, the internal audit review and appraisal does not in anyway relieve line management of their responsibilities.

  6. IAD's principal responsibilities include the examination and evaluation of (1) management's satisfactory performance in carrying out assigned responsibilities, and (2) internal controls. Internal control refers to all methods and procedures adopted within an organization to safeguard its assets, check accuracy and reliability of data, promote operational efficiency, an encourage adherence to prescribed policies and procedures. To carry out these responsibilities, IAD will:

    1. Audit campus operations such as payroll, leave reporting, cash receipts and disbursements, departmental accounting, equipment inventory, EDP, etc.
    2. Review campus compliance with University policies, and conformance with regulations of external agencies.
    3. Assess the economic and efficient use of resources.
    4. Determine the extent to which University assets are accounted for and safeguarded from losses of all kinds.
    5. Review the integrity and reliability of financial and operating data.
    6. Follow-up on findings of the University's external auditors.
    7. Function as consultants on current and proposed operating policies and procedures to ensure that adequate internal controls are considered.
    8. Investigate alleged defalcations.

  8. Impartial evaluations and appraisals of controls must be assured. Through the organizational structure, training, and selective assignment of personnel, effort is made to provide an unbiased review.

  10. The IAD serves in a staff or advisory function with direct reporting responsibilities through the Vice Chancellor-Administration to the Chancellor. Additional reporting responsibilities are to the UCR Audit Committee, the University Auditor, the President of the University of California, and the UC Regents.