Section 100 - General Information |
| Policy Number |
Title |
Effective Date |
| 100-30 |
How to Use Campus Administrative Policy Website |
09/29/2015 |
| 100-70 |
Campus Administrative Policy Index |
09/29/2015 |
| 100-90 |
Guidelines for Writing and Publishing Content for UCR Policy |
08/31/2018 |
|
Section 150 - Campus Organization and Management |
| Policy Number |
Title |
Effective Date |
| 150-15 |
Delegation of Authority to Act On Behalf of the Chancellor |
06/30/2022 |
| 150-70 |
Delegations of Authority |
09/01/2017 |
|
Section 200 - Accounting and Financial Management |
| Policy Number |
Title |
Effective Date |
| 200-01 |
Attendance, Time Reporting, and Leave Accrual |
07/05/2017 |
| 200-02 |
Bankruptcy Notices on Debtors |
08/01/2017 |
| 200-03 |
BEA, NCT, Recharge Use |
05/10/2011 |
| 200-06 |
Cash-Check (Rescinded with Campus Links Provided) |
03/31/2017 |
| 200-12 |
Cashiering - Subcashiering and Special Cashiering Station Operations |
07/18/2017 |
| 200-14 |
Charges without Benefit of and with Purchase Orders |
08/01/2017 |
| 200-16 |
Billing and Accounts Receivable Management |
08/01/2017 |
| 200-17 |
Credit/Debit Card Payments - Acceptance of |
03/11/2021 |
| 200-22 |
Campus Organization and Accounting Structure for UCRFS |
07/01/2017 |
| 200-30 |
Recharges |
07/05/2017 |
| 200-32 |
Direct Sales by Department to Students or Other Individuals |
08/01/2017 |
| 200-40 |
Payroll Certification on Federally Sponsored Projects |
08/01/2017 |
| 200-42 |
Treatment of Unallowable Costs |
09/01/2020 |
| 200-44 |
Expenditures; Campus Hospitality |
12/19/2017 |
| 200-45 |
Extramural Fund Classification |
05/11/2011 |
| 200-46 |
Federal Contract and Grant Administration - Compliance with Federal Policies |
07/05/2017 |
| 200-48 |
Federal Contract and Grant Administration - Certification of Salary Expenditures |
07/05/2017 |
| 200-50 |
Cost Transfers |
08/01/2017 |
| 200-54 |
Interlocation Transfer of Funds |
07/05/2017 |
| 200-58 |
Payment of Honorarium |
08/01/2017 |
| 200-59 |
Invoice Processing of Purchase Orders |
12/09/2021 |
| 200-61 |
PAN Review Guidelines |
07/05/2017 |
| 200-62 |
Federal Taxation of Aliens |
07/05/2017 |
| 200-66 |
Payroll Check - Disposition and Distribution |
08/01/2017 |
| 200-72 |
Petty Cash Funds |
04/04/2019 |
| 200-78 |
Short Term Investment Pool |
05/09/2011 |
| 200-80 |
Signature Authorization or Cancellation |
07/05/2017 |
| 200-97 |
UCRFS Ledger Reconciliation and Review Guidelines |
05/31/2020 |
|
Section 250 - Audits |
| Policy Number |
Title |
Effective Date |
| 250-10 |
Audits |
10/15/1993 |
| 250-30 |
Internal Audit (Departmental Overview) |
09/15/1994 |
| 250-40 |
Internal Control Guidelines for Campus Departments |
09/15/1994 |
|
Section 300 - Budgeting/Analysis/Planning |
| Policy Number |
Title |
Effective Date |
| 300-02 |
Administrative Cost Recovery and Special Service Agreements for Central Administrative Services |
04/06/2011 |
| 300-25 |
Capital Improvement Program |
09/15/1994 |
| 300-26 |
Distribution and Allocation of Facilities and Administrative Cost Recovery Funds |
07/01/2009 |
| 300-28 |
FAU Tree Maintenance and Modification Policy |
05/01/2000 |
| 300-30 |
Institutional Planning & Analysis - Role of |
01/01/1992 |
| 300-35 |
Institutional Planning & Analysis - Information Systems/Reports |
06/01/1983 |
| 300-50 |
Long Range Development Plan & Environmental Report Mitigation Measures - Administration of |
01/15/1994 |
| 300-62 |
Planning, Design, & Construction - Role of/in Campus Planning Efforts |
09/15/1994 |
| 300-64 |
Principles of Resource Planning and Financial Management |
04/20/2011 |
| 300-66 |
Sales and Service Activities-Establishment and Budgetary Review |
04/21/2015 |
| 300-66A |
Organization Sales and Service Fund (OSSF) Policy |
11/15/2012 |
| 300-66B |
Auxiliary and Self-Supporting Enterprises and Rate Reviews |
01/01/2009 |
|
Section 350 - Communications |
| Policy Number |
Title |
Effective Date |
| 350-04 |
Correspondence (Special Designations and Handling) |
11/03/2017 |
| 350-08 |
Information Services (Press Releases, Publicity, Advertising) |
06/01/1983 |
| 350-10 |
Intercampus/Intracampus Mail |
11/03/2017 |
| 350-11 |
Email Distribution |
10/01/2020 |
| 350-14 |
Letterhead - Use of Official UCR Letterhead |
09/15/1995 |
| 350-16 |
Mail Services (Use of) |
11/03/2017 |
| 350-20 |
Mail Services - Other Services |
11/03/2017 |
| 350-44 |
Media Services (Requests for Services) |
01/15/1994 |
| 350-48 |
Photo Identification Cards |
01/02/2018 |
| 350-52 |
Photographic Services (Services and Payment Procedures) |
07/01/1989 |
| 350-56 |
Use of Printing Services and Submitting Requests for Services |
04/10/2002 |
| 350-60 |
Printing and Reprographics - Off-Campus Vendors and Bidding |
11/03/2017 |
| 350-64 |
Printing - Preparation of Copy and Originals |
11/03/2017 |
| 350-68 |
Printing and Reprographics Rates |
01/01/1992 |
| 350-76 |
Publications (Artwork, Design, & Production Services) |
09/15/1994 |
| 350-77 |
Reporting Student Deaths |
09/01/2005 |
| 350-78 |
Telephone Calling Cards |
09/15/1995 |
| 350-80 |
Telephone/Communications: Charges, Billing, & Services |
04/17/1997 |
|
Section 400 - Computing |
| Policy Number |
Title |
Effective Date |
| 400-31 |
Electronic Communications Policy (ECP) Overview and Implementation at UCR |
01/27/2005 |
| 400-32 |
Electronic Information Security Policy IS-3 |
06/25/2012 |
| 400-35 |
Information Systems (Access, Use, and Security) |
02/14/2003 |
| 400-36 |
Information Systems - Access for Affiliates and Eligible Students |
04/01/2008 |
| 400-37 |
Use of Network Devices |
09/25/2011 |
| 400-45 |
Computing & Communications - Electronic Mail |
10/01/1999 |
| 400-60 |
Notification of Security Breaches Involving Personal Information |
11/15/2004 |
|
Section 425 - Environmental Health and Safety |
| Policy Number |
Title |
Effective Date |
| 425-18 |
Electrical Service Extension Safety |
01/15/1994 |
| 425-24 |
Environmental Health and Safety |
02/04/2021 |
| 425-28 |
Fire Prevention and Life Safety |
01/15/1994 |
| 425-30 |
Fire Prevention Systems - Impairment in Campus Facilities |
02/18/1992 |
| 425-64 |
Occupant Load Control in Campus Facilities |
09/01/2017 |
| 425-66 |
Pesticides & Safety |
01/15/1994 |
| 425-85 |
Seismic Hazard Reduction |
01/15/1994 |
| 425-88 |
Special Events and Concerts - Health and Safety Standards, Procedures, & Requirements |
01/15/1994 |
|
Section 450 - Facilities Construction, Operations, Maintenance |
| Policy Number |
Title |
Effective Date |
| 450-16 |
Building & Construction & Alterations |
09/15/1995 |
| 450-22 |
Key Issue & Control |
09/15/1994 |
| 450-24 |
Unlicensed Motorized Scooters |
09/01/2017 |
| 450-25 |
Naming Campus Properties, Academic and Non-Academic Programs, and Facilities |
08/06/2015 |
| 450-48 |
Parking Services |
07/11/2000 |
| 450-56 |
Parking Permits |
05/27/2014 |
| 450-64 |
Parking Rules & Regulations |
07/11/2000 |
| 450-70 |
Parking Violations |
07/11/2000 |
| 450-72 |
Physical Plant Maintenance, Repairs, Alterations, and Other Services |
09/15/1994 |
| 450-80 |
Planning, Design, and Construction - Role in Facilities Design and Const. |
01/31/2018 |
| 450-96 |
Vehicles on Campus Walkways |
07/11/2000 |
|
Section 500 - Gifts and Endowments |
| Policy Number |
Title |
Effective Date |
| 500-05 |
Classification of Awards/Business Agreements from Private Sources |
09/15/1995 |
| 500-15 |
Endowed Chairs |
12/01/2017 |
| 500-30 |
Gift/Private Support Administration & Solicitation |
02/02/1996 |
| 500-50 |
Integrity in Admissions |
09/14/2021 |
|
Section 550 - Instruction and Research |
| Policy Number |
Title |
Effective Date |
| 550-20 |
Copyrights |
09/01/2017 |
| 550-25 |
Course Materials and Services Fees (CMSF) Establishment and Budgetary Review |
02/01/2016 |
| 550-36 |
International Agreements - Academic |
10/01/2009 |
| 550-70 |
Ownership and Management of Copyrightable Materials Produced under University Auspices |
09/01/2017 |
| 550-80 |
Pre-Award Spending |
01/12/2016 |
|
Section 600 - Insurance and Risk Management |
| Policy Number |
Title |
Effective Date |
| 600-75 |
Unemployment Insurance |
10/31/2017 |
| 600-85 |
Workers Compensation |
01/03/2017 |
|
Section 650 - Personnel Administration - General |
| Policy Number |
Title |
Effective Date |
| 650-02 |
Alcohol and Drug Testing of Transportation. Employees |
09/15/1995 |
| 650-05 |
Alien Sponsorship Policy |
10/01/1989 |
| 650-10 |
Alien Sponsorship Procedures |
10/01/1989 |
| 650-17-1 |
Emeriti - Rights |
03/16/2023 |
| 650-18 |
Employee or University Affiliate Death - Reporting of |
11/01/2017 |
| 650-19 |
Employees Public Driving Record - DMV Pull Notice System |
07/01/2011 |
| 650-28 |
Employment Eligibility (Form I-9) |
08/21/2018 |
| 650-31 |
Moving and Relocation Expense Reimbursements for Academic Employees |
04/23/2020 |
| 650-32 |
Moving and Relocation Expense Reimbursements for Staff Employees |
09/01/2019 |
| 650-40 |
International Services (References & Res.) TEMPORARILY DELETE ALL PAGES |
09/15/1995 |
| 650-45 |
International Services (Terms and Def.) TEMPORARILY DELETE ALL PAGES |
09/15/1995 |
| 650-50 |
Memberships in Professional and Community Organizations |
09/01/2017 |
| 650-60 |
Athletics/Admissions Conflict of Interest |
09/14/2020 |
| 650-62 |
Recruited Student-Athletes Admissions Review |
09/14/2021 |
| 650-72 |
Senior Campus Administrators - Five Year Review Process |
05/16/2011 |
| 650-73 |
Sexual Harassment Complaint Resolution |
09/01/2017 |
| 650-74 |
Consensual Intimate (Sexual or Romantic) Relationships in the Workplace |
09/10/2021 |
| 650-75 |
Discrimination, Harassment, and Retaliation Complaint and Resolution |
07/01/2020 |
| 650-76 |
Anti-Bullying |
12/01/2021 |
| 650-83 |
Substance Abuse in the Workplace |
06/27/2022 |
| 650-85 |
Volunteer (without salary) Appointments |
08/09/2019 |
| 650-90 |
Whistleblower and Whistleblower Protection - Local Procedures |
06/14/2022 |
|
Section 700 - Properties Use and Extracurricular Activities |
| Policy Number |
Title |
Effective Date |
| 700-03 |
Agreements for Real Property |
05/01/2008 |
| 700-10 |
Commercial Activities/Advertising/Soliciting |
10/01/1983 |
| 700-15 |
Campus Filming |
01/02/2019 |
| 700-20 |
Decorating Policy |
11/01/1985 |
| 700-25 |
Display Space on Campus |
06/01/1983 |
| 700-30 |
Fund Raising by Campus Organizations |
06/01/1983 |
| 700-35 |
Sponsorships |
03/15/2019 |
| 700-45 |
External Event Sponsorships |
03/23/2017 |
| 700-50 |
Posting Regulations |
09/01/1989 |
| 700-52 |
Temporary Signage and Banners |
01/24/2020 |
| 700-55 |
Registered Campus Organizations |
06/01/1983 |
| 700-60 |
Alcohol for Events |
09/01/2017 |
| 700-65 |
Special Event and Guest Parking and Planning |
07/11/2000 |
| 700-70 |
Speech and Advocacy |
09/15/1992 |
| 700-85 |
Major Events |
04/26/2019 |
| 700-90 |
Use of University Materials, Equipment, and Facilities |
09/15/1995 |
|
Section 750 - Purchasing and Management of Supplies and Equipment |
| Policy Number |
Title |
Effective Date |
| 750-03 |
eBuy Agreement and Department Authorized Purchase Order (DAPO) |
07/05/2017 |
| 750-06 |
Cylinder Gases - Purchase |
11/03/2017 |
| 750-12 |
Equipment Management - Purpose and Responsibilities for Management of |
07/05/2017 |
| 750-18 |
Fabricated Equipment - Purchase and Management of |
07/05/2017 |
| 750-21 |
Gifts and Gratuities to University Employees |
11/05/2014 |
| 750-24 |
Government Contract and Grant Equipment - Management of |
07/05/2017 |
| 750-27 |
Independent Contractor Agreements |
03/02/2021 |
| 750-33 |
Miscellaneous Business Agreements and Contracts Review |
07/05/2017 |
| 750-36 |
Lost and Found Property |
04/08/2020 |
| 750-39 |
Low-Value Purchase Authorization (LVPA) Program |
02/01/2023 |
| 750-45 |
Document Shredding |
11/03/2017 |
| 750-48 |
Outbound Shipments (Receiving) |
11/03/2017 |
| 750-52 |
Physical Inventory (Supplies) |
09/15/1994 |
| 750-54 |
Strategic Sourcing Program |
07/05/2017 |
| 750-60 |
Purchase Requisitions and Purchase Orders |
12/19/2018 |
| 750-63 |
Purchasing Authority |
07/05/2017 |
| 750-69 |
Campus Purchasing (Policies and Requirements) |
07/05/2017 |
| 750-70 |
Procurement Card Program |
02/01/2023 |
| 750-72 |
Procurement Services - Purpose, Function, and Organization |
07/05/2017 |
| 750-75 |
Receiving - Incoming Shipments |
11/03/2017 |
| 750-78 |
Business Affirmative Action |
07/05/2017 |
| 750-81 |
State Surplus |
11/03/2017 |
| 750-84 |
Storehouse Deliveries |
11/03/2017 |
| 750-87 |
Storehouse Ordering Procedures |
10/15/1993 |
| 750-90 |
Storehouse Stock Items |
11/03/2017 |
| 750-91 |
Policy for Disposal or Sale of Surplus Plant Material Growing on Agricultural Experiment Station (AES) Land |
02/26/2007 |
| 750-93 |
Tax-Free Alcohol |
11/03/2017 |
| 750-99 |
University Property - Disposal and Use of |
11/28/2022 |
|
Section 800 - Records |
| Policy Number |
Title |
Effective Date |
| 800-10 |
Electronic Discovery and Data Preservation |
11/01/2013 |
| 800-75 |
Records Management |
01/06/2015 |
| 800-80 |
Subpoenas |
12/01/1988 |
| 800-85 |
Summonses and Complaints |
12/01/1988 |
|
Section 850 - Security and Safety |
| Policy Number |
Title |
Effective Date |
| 850-11 |
Reckless Use of Wheeled Devices and Bicycles |
05/21/2020 |
| 850-35 |
PROCUREMENT, USE, AND DISPOSAL OF CONTROLLED SUBSTANCES, LISTED CHEMICALS, AND CHEMICAL PRECURSORS |
07/01/2011 |
| 850-38 |
Pets on Campus |
03/15/2019 |
| 850-39 |
Assistive Animals (Service and Support Animals) |
03/15/2019 |
| 850-40 |
Police Authority, Jurisdiction and Program Definition |
10/10/2001 |
| 850-45 |
Police Operations and Services |
10/02/2001 |
| 850-46 |
UC Riverside Natural Reserve Firearm Guidelines |
11/28/2001 |
| 850-50 |
Security (Facility and Equipment) |
09/15/1992 |
| 850-65 |
Smoke-/Tobacco-Free Environment |
01/03/2019 |
| 850-85 |
Violence Prevention in the UCR Community - Zero Tolerance for Violent Behavior |
10/02/2017 |
|
Section 900 - Travel and Transportation |
| Policy Number |
Title |
Effective Date |
| 900-03 |
Carts, Motorized Use of |
01/01/2003 |
| 900-04 |
Alternative Transportation |
02/12/2013 |
| 900-05 |
Travel and Entertainment Corporate Charge Card |
08/08/2017 |
| 900-06 |
UC Riverside Vanpool Program |
11/22/2013 |
| 900-20 |
Travel - Policy, Regulations, and Procedures |
10/31/2022 |
| 900-30 |
Traffic Law Violations While Driving a University Vehicle |
08/22/1989 |
| 900-35 |
Transportation Services Rates |
07/01/2014 |
| 900-37 |
Transportation Services - Repairs, Preventative, Etc. |
05/01/2000 |
| 900-40 |
Travel Advances, Cash Advances, Direct Charges for Airfare, Registration Fees, and Local Hotels |
07/05/2017 |
| 900-45 |
Use of Privately Owned Automobiles on University Business |
10/01/2015 |
| 900-50 |
Use of University Vehicles |
09/01/2017 |
| 900-55 |
Vehicle Accident and Damage Reporting |
02/20/2015 |
| 900-60 |
Vehicle Acquisition from Off-Campus Sources |
08/22/1989 |
| 900-70 |
Vehicle Registration |
08/22/1989 |
| 900-80 |
Vehicle Rental and Hotel Accommodations |
10/31/2022 |
| 900-90 |
Vehicles - Renting and Leasing |
05/01/2000 |
