UCR

UCR Policies and Procedures

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Campus Policy Number 750-84

Storehouse Deliveries
Policy Owner: Receiving
Effective Date: 9/15/94

  1. SUPPLIES AND MATERIALS
  2. All Storehouse orders received by campus mail, fax or computerized on-line system are filled and given to Receiving for delivery. Any questions concerning the delivery of an order should be directed to Receiving, after first ascertaining that the order has been filled by the Storehouse.

    "Urgent" orders must be picked up at the Storehouse, since the Receiving Division personnel are not able to deviate from scheduled deliveries to accommodate individual departments.

    The department is required to sign the Storehouse Requisition, at the time of delivery, to acknowledge receipt of the package(s) delivered. It is the department's responsibility to compare the contents of the package(s) with the Storehouse packing slip to ensure all items are appropriate and complete. Storehouse is to be notified immediately of any discrepancies.

    Items which are to be returned to the Storehouse must have authorization. Call the Storehouse and they will prepare a pickup ticket to return your item. Receiving will pick up during their normal delivery runs.

  3. GAS CYLINDERS
  4. Requests for industrial gases are processed by the Storehouse and Receiving delivers the cylinders. Each department is responsible for securing cylinders of compressed gas in approved safety devices. Receiving will not install regulators or other devices on cylinders. Most compressed gas cylinders have safety caps. There are some exceptions. Receiving will not deliver a compressed gas cylinder without a required safety cap to a department, therefore, the safety cap must be replaced by the department prior to returning the cylinder to the Storehouse. Vendors will add an additional charge to invoices for damaged cylinders or missing safety caps; these charges are the responsibility of the using department, and will be included in Storehouse billings to the department.

    NOTE: Receiving will not attempt to handle cylinders of compressed gas (empty or full) unless they have a protective cap, supplied by the manufacturer, which protects the valve from possible damage. Also, they will not disconnect regulators or other devices from cylinders.