UCR

UCR Policies and Procedures

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Campus Policy Number: 750-06

Cylinder Gases - Purchase and Management of
Policy Owner: Storehouse
Effective Date: 10/15/93

  1. ORDERING PROCEDURE
  2. All rented/leased cylinders of compressed gases are to be ordered through the Storehouse. Gases must not be mixed with other items on the same order, and stock gases should be ordered separately from non-stock gases.

    Stock gases (high-use) are maintained in the Storehouse inventory and are listed in the catalog. Non-stock (specialty) gases require special ordering and are obtained as quickly and economically as possible. Price and availability can be determined by calling the Storehouse. Telephone orders for non-stock gases will not be accepted; non-stock orders must be submitted on a Storehouse Order Form or via the Storehouse on-line requisition program.

  3. CYLINDER DEMURRAGE
  4. Most cylinders are subject to demurrage (rental charges) after any free period offered by the vendor. The exact period and rate will vary with the cylinder size and source. Some non-stock gas cylinders require a deposit which is fully or partially refundable when the cylinder is returned to the Storehouse in good condition.

    Cylinders furnished with protective caps must be returned with the caps; departments will be charged for missing caps at the rate required by the vendor. Cylinder reconditioning fees, if any, will be charged to the department.

    Demurrage will be charged, after the free loan period allowed by the Storehouse, until the cylinder is returned to the Storehouse. The only exceptions are as follows:

    1. When the department pays a flat fee for the cylinder, or
    2. When the cylinder comes from a vendor whose policy is to stop charging demurrage after the value of the cylinder has been recovered.

    Demurrage charges may add up to considerable sums. If cylinders are not being used, it is recommended that they be returned rather than retained for eventual use. If a cylinder is not required for a period of time, the value of the remaining gas should be compared to the demurrage costs that will accrue. If the demurrage will exceed the value of the gas, the cylinder should be returned to the Storehouse and reordered when needed.

  5. RETURN OF CYLINDERS
  6. To return empty cylinders, call the Storehouse and give the location, type of gas and the serial number. Someone from the Receiving Division will actually make the pickup. Disposal of cylinders owned by a department, e.g., lecture bottles, is the department's responsibility.

    NOTE: Prior to calling the Storehouse for a cylinder pickup, be sure that the cylinder is detached from any apparatus and the protective cap is in place.