UCR

UCR Policies and Procedures

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Revised

 
Campus Policy Number:                         425-70
Policy Topic:                                               Radiation Safety
Policy Owner:                                                           Environmental Health and Safety                    
Effective Date:                                                         06/17/2011
 
A.      Introduction and Overview
 
This policy provides guidance to University of California-Riverside (UCR) faculty and staff regarding the general program requirements for the use of radioactive materials, radiation producing machines, and lasers that are used in campus research, teaching, and clinical activities. The Radiation Safety Committee establishes policies which implement federal and state regulations and statues pertaining to the use of radioactive materials and radiation producing machines.
 
B.      Background and Related References
 
The radiation safety program applies to all personnel under the auspices of UCR who use, supervise, or control radioactive materials, radiation producing machines, and lasers. The State of California Department of Public Health is aware of the difficulties in providing a general set of requirements to cover the spectrum of what is done in research laboratories. Therefore, the broadest possible interpretation of these regulations has been provided by means of a “Broad Scope” license for use of radioactive materials. This license specifies the possession limits and other requirements for the use of these materials. Under the terms of the license, the Radiation Safety Committee is granted the authority to approve a wide range of applications, provided it agrees to maintain and enforce the provisions in the California Control Regulations (CCR Title 17). Radiation Producing Machines are not covered under the “Broad Scope” license but under a Radiation Machine Tube Registration issued by the State of California Department of Public Health. Lasers are currently not regulated by the State of California. In addition to radioactive materials, the Radiation Safety Committee approves applications for radiation producing machines, as well as for Class 3B and Class 4 laser use.
 
References:
·         10CFR Title 19 Notices, Instructions, and Reports to Workers
·         10CFR Title 20 Standards of Protection Against Radiation
·         California Control Regulations, Title 17, Chapter 5, Subchapter 4
·         California General Industry Safety Orders, Title 8(Cal/OSHA)
·         ANSI Z136.1 American National Standard for the Safe Use of Lasers
 
C.      Definitions
 
Authorized User - Individual who is authorized to possess or use Radioactive Materials, Radiation Producing Machines, and/or lasers
 
Broad Scope License - Document issued by the State of California that specifies possession limits and ther requirements for radioactive material use
 
Environmental Health and Safety (EH&S) - Administrative unit that implements the radiation and laser safety programs
 
Laser Application Form - Set of documents submitted by a Principal Investigator prior to the use of Class 3B and 4 lasers
 
Radiation Safety Committee - Body of faculty appointed by the Chancellor to establish policies and procedures governing the use of ionizing and non- ionizing radiation
 
Radiation Safety Officer - Position with responsibility for oversight of the campus radiation safety program
 
Radiation Use Authorization (RUA) - Document submitted by a Principal Investigator prior to the use radioactive materials or radiation producing machines  
 
Radiation Worker - Individual who is listed as a user on a Radiation Use Authorization or Laser Application form
               
D.      Policy
 
Primary Investigators wishing to use radioactive materials, radiation producing equipment, and/or lasers, must complete a Radiation Use Authorization or a Laser Use Authorization, and complete an initial training class. Final approval will be given by the UCR Radiation Safety Committee. Orders involving purchase of radioactive materials, radiation producing equipment, and lasers will be handled through UCR Materiel Management. The delivery and disposal of radioactive material will be handled by UCR EH&S.
 
E.       Procedures (Roles and Responsibilities)
 
Chancellor
The Chancellor delegates responsibility for the development and operation of the radiation safety program to the Radiation Safety Committee. This includes completion of a Delegation of Authority form which is sent to the State of California.
 
Director of EH&S
The Director of Environmental Health and Safety is responsible for the review of UCR policies on radiation, radiation safety, and lasers. The director is also an ex-officio member of the Radiation Safety Committee.
 
EH&S
UCR EH&S implements the radiation safety program and laser safety program. This program includes audits of all users of radioisotopes, radiation producing machines, and lasers. Specific functions include monitoring exposure levels, investigations of incidents, safety consultation, training, and management of radioactive waste.
 
Authorized User
An authorized user is an individual who is authorized to possess or use radioactive materials, radiation producing machines, and/or lasers. Authorized Users are responsible for understanding their responsibilities within the program and complying with all regulations and UCR program requirements regarding the purchase, use, storage and disposal of radioactive materials and lasers. They must also ensure that the laboratory environment is safe for use by radiation workers.
 
Radiation Safety Committee
The Radiation Safety Committee is a body of faculty and other campus experts appointed by the Vice Chancellor-Research under authority granted by the Chancellor to establish policies and procedures governing the use of ionizing radiation and laser use at UCR, to maintain surveillance over activities involving them, and to report on the status of these activities to the Chancellor. The committee approves Radiation Use Authorizations (RUA) submitted by Principal Investigators.
 
Radiation Safety Officer
The Radiation Safety Officer is responsible for developing and operating the radiation safety program and for assuring that radiation uses are in conformance with UCR policies and applicable government regulations. The Radiation Safety Officer is responsible for referring to the Radiation Safety Committee matters requiring its review and approval. The Radiation Safety Officer is a full voting member of the Radiation Safety Committee.
 
F.       Frequently Asked Questions
 
How do I sign up for radiation safety and/or laser safety training?
Click on this link to access the Training page on the EH&S website: http://ehs.ucr.edu/training/index.html
 
Where can I find the application forms if I want to use radioactive materials and/or radiation producing machines?
Click on this link for the application form related to radioactive materials and radiation producing machines: http://www.ehs.ucr.edu/radiation/
      
Where can I find the registration forms for lasers?
Click on this link for the laser registration form:  http://www.ehs.ucr.edu/radiation/lasersafety.html
 
How do I get radiation dosimetry?
Click on the link: http://ehs.ucr.edu/forms/dosimeter.html
 
G.     References and Resources
 
·         EH&S Website http://www.ehs.ucr.edu/
·         10 CFR Part 19 and Part 20 http://www.nrc.gov/reading-rm/doc-collections/cfr/
·         17 CCR Chapter 5 http://www.cdph.ca.gov/programs/Pages/RHB-Regulations.aspx
·         California General Industry Safety Orders, Title 8(Cal/OSHA) http://www.dir.ca.gov/samples/search/query.htm
·         ANSI Z136.1 American National Standard for the Safe Use of Lasers (available for review at EH&S)   
·         UCR Broad Scope License and Radiation Machine Tube Registration (available for review at EH&S)
·         Delegation of Authority Delegations of Authority web site
 
H.     Feedback
                               
For questions or comments on this policy, please contact the Director of EH&S at (951)-827-5528, or UCRpolicy@ucr.edu.