UCR

UCR Policies and Procedures

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About the Policies and Procedures Manual

Section 100 - General Information

Policy Number Title Effective Date
100-30 How to Use Campus Administrative Policy Website 09/29/2015
100-70 Campus Administrative Policy Index 09/29/2015
100-90 Guidelines for Writing and Publishing Content for UCR Policy 05/01/2015

Section 150 - Campus Organization and Management

Policy Number Title Effective Date
150-15 Delegation of Authority to Act On Behalf of the Chancellor 07/01/2014
150-70 Delegations of Authority 09/01/2017

Section 200 - Accounting and Financial Management

Policy Number Title Effective Date
200-01 Attendance, Time Reporting, and Leave Accrual 07/05/2017
200-02 Bankruptcy Notices on Debtors 08/01/2017
200-03 BEA, NCT, Recharge Use 05/10/2011
200-06 Cash-Check (Rescinded with Campus Links Provided) 03/31/2017
200-12 Cashiering - Subcashiering and Special Cashiering Station Operations 07/18/2017
200-14 Charges without Benefit of and with Purchase Orders 08/01/2017
200-16 Billing and Accounts Receivable Management 08/01/2017
200-17 Credit/Debit Card Payments - Acceptance of 05/19/2004
200-22 Campus Organization and Accounting Structure for UCRFS 07/05/2017
200-30 Recharges 07/05/2017
200-32 Direct Sales by Department to Students or Other Individuals 08/01/2017
200-40 Payroll Certification on Federally Sponsored Projects 08/01/2017
200-44 Entertainment, Business Meetings and Other Occasions 08/01/2017
200-45 Extramural Fund Classification 05/11/2011
200-46 Federal Contract and Grant Administration - Compliance with Federal Policies 07/05/2017
200-48 Federal Contract and Grant Administration - Certification of Salary Expenditures 07/05/2017
200-50 Cost Transfers 08/01/2017
200-54 Interlocation Transfer of Funds 07/05/2017
200-58 Payment of Honorarium 08/01/2017
200-59 Invoice Processing of Purchase Orders 07/05/2017
200-61 PAN Review Guidelines 07/05/2017
200-62 Federal Taxation of Aliens 07/05/2017
200-66 Payroll Check - Disposition and Distribution 08/01/2017
200-72 Petty Cash Funds 07/05/2017
200-78 Short Term Investment Pool 05/09/2011
200-80 Signature Authorization or Cancellation 07/05/2017
200-97 UCRFS Ledger Review Guidelines 08/01/2002

Section 250 - Audits

Policy Number Title Effective Date
250-10 Audits 10/15/1993
250-30 Internal Audit (Departmental Overview) 09/15/1994
250-40 Internal Control Guidelines for Campus Departments 09/15/1994

Section 300 - Budgeting/Analysis/Planning

Policy Number Title Effective Date
300-02 Administrative Cost Recovery and Special Service Agreements for Central Administrative Services 04/06/2011
300-25 Capital Improvement Program 09/15/1994
300-26 Distribution and Allocation of Facilities and Administrative Cost Recovery Funds 07/01/2009
300-28 FAU Tree Maintenance and Modification Policy 05/01/2000
300-30 Institutional Planning & Analysis - Role of 01/01/1992
300-35 Institutional Planning & Analysis - Information Systems/Reports 06/01/1983
300-50 Long Range Development Plan & Environmental Report Mitigation Measures - Administration of 01/15/1994
300-62 Planning, Design, & Construction - Role of/in Campus Planning Efforts 09/15/1994
300-64 Principles of Resource Planning and Financial Management 04/20/2011
300-66 Sales and Service Activities-Establishment and Budgetary Review 04/21/2015
300-66A Organization Sales and Service Fund (OSSF) Policy 11/15/2012
300-66B Auxiliary and Self-Supporting Enterprises and Rate Reviews 01/01/2009
300-70 Space Inventory 06/01/1983

Section 350 - Communications

Policy Number Title Effective Date
350-04 Correspondence (Special Designations and Handling) 12/01/1989
350-08 Information Services (Press Releases, Publicity, Advertising) 06/01/1983
350-10 Intercampus/Intracampus Mail 08/15/1996
350-14 Letterhead - Use of Official UCR Letterhead 09/15/1995
350-16 Mail Services (Use of) 01/25/2011
350-20 Mail Services - Other Services 08/16/1996
350-44 Media Services (Requests for Services) 01/15/1994
350-48 Photo Identification Cards 01/15/1994
350-52 Photographic Services (Services and Payment Procedures) 07/01/1989
350-56 Use of Printing Services and Submitting Requests for Services 04/10/2002
350-60 Printing and Reprographics - Off-Campus Vendors and Bidding 05/26/2010
350-64 Printing - Preparation of Copy and Originals 04/10/2002
350-68 Printing and Reprographics Rates 01/01/1992
350-76 Publications (Artwork, Design, & Production Services) 09/15/1994
350-77 Reporting Student Deaths 09/01/2005
350-78 Telephone Calling Cards 09/15/1995
350-80 Telephone/Communications: Charges, Billing, & Services 04/17/1997

Section 400 - Computing

Policy Number Title Effective Date
400-20 Computing & Communications (Intro.) 09/15/1995
400-31 Electronic Communications Policy (ECP) Overview and Implementation at UCR 01/27/2005
400-32 Electronic Information Security Policy IS-3 06/25/2012
400-35 Information Systems (Access, Use, and Security) 09/15/1994
400-36 Information Systems - Access for Affiliates and Eligible Students 04/01/2008
400-37 Use of Network Devices 09/25/2011
400-45 Computing & Communications - Electronic Mail 10/01/1999
400-60 Notification of Security Breaches Involving Personal Information 11/15/2004

Section 425 - Environmental Health and Safety

Policy Number Title Effective Date
425-02 Air and Environmental Pollution 01/15/1994
425-07 Biosafety 01/15/1994
425-12 Chemical Hygiene/Lab Safety 01/15/1994
425-18 Electrical Service Extension Safety 01/15/1994
425-24 Environmental Health & Safety - Office Responsibilities and Services 01/15/1994
425-28 Fire Prevention and Life Safety 01/15/1994
425-30 Fire Prevention Systems - Impairment in Campus Facilities 02/18/1992
425-36 Fume Hoods - Chemical 01/15/1994
425-45 Hazard Communication Program 01/15/1994
425-48 Hazardous Materials and Waste Management 01/15/1994
425-52 Holiday Season Decorations 09/01/2017
425-58 Injury and Illness Prevention 02/18/1992
425-63 Lead Management Plan 01/15/1994
425-64 Occupant Load Control in Campus Facilities 09/01/2017
425-66 Pesticides & Safety 01/15/1994
425-70 RADIATION SAFETY 06/16/2011
425-75 Respiratory Protection 01/15/1994
425-80 SARS Policy and Travel Advisory 06/05/2003
425-85 Seismic Hazard Reduction 01/15/1994
425-88 Special Events and Concerts - Health and Safety Standards, Procedures, & Requirements 01/15/1994
425-90 Swimming Pool Sanitation 01/15/1994
425-95 Water Sanitation, Chlorination of Potable Water Lines 01/15/1994

Section 450 - Facilities Construction, Operations, Maintenance

Policy Number Title Effective Date
450- Naming Campus Properties, Academic and Non-Academic Programs, and Facilities 08/06/2015
450-16 Building & Construction & Alterations 09/15/1995
450-22 Key Issue & Control 09/15/1994
450-24 Unlicensed Motorized Scooters 09/01/2017
450-25 Naming of University Properties, Programs, 12/17/2015
450-48 Parking Services 07/11/2000
450-56 Parking Permits 05/27/2014
450-64 Parking Rules & Regulations 07/11/2000
450-70 Parking Violations 07/11/2000
450-72 Physical Plant Maintenance, Repairs, Alterations, and Other Services 09/15/1994
450-80 Planning, Design, and Construction - Role in Facilities Design and Const. 09/15/1994
450-96 Vehicles on Campus Walkways 07/11/2000

Section 500 - Gifts and Endowments

Policy Number Title Effective Date
500-05 Classification of Awards/Business Agreements from Private Sources 09/15/1995
500-15 Endowed Chairs: Establishment, Administration, and Appointment of Faculty 12/01/2015
500-30 Gift/Private Support Administration & Solicitation 02/02/1996

Section 550 - Instruction and Research

Policy Number Title Effective Date
550-20 Copyrights 09/01/2017
550-25 Course Materials and Services Fees (CMSF) Establishment and Budgetary Review 02/01/2016
550-36 International Agreements - Academic 10/01/2009
550-70 Ownership and Management of Copyrightable Materials Produced under University Auspices 09/01/2017
550-80 Pre-Award Spending 01/12/2016

Section 600 - Insurance and Risk Management

Policy Number Title Effective Date
600-75 Unemployment Insurance 07/31/2015
600-85 Workers Compensation 01/03/2017

Section 650 - Personnel Administration - General

Policy Number Title Effective Date
650-02 Alcohol and Drug Testing of Transportation. Employees 09/15/1995
650-05 Alien Sponsorship Policy 10/01/1989
650-10 Alien Sponsorship Procedures 10/01/1989
650-15 Aliens - Special Information They need to Have -- TEMPORARILY REMOVE ALL PAGES -- 09/15/1995
650-17 Discrimination Complaint Resolution Proc. 09/15/1992
650-17-1 Emeriti - Rights & Privileges 09/15/1995
650-18 Employee or University Affiliate Death - Reporting of 05/10/2011
650-19 Employees Public Driving Record - DMV Pull Notice System 07/01/2011
650-28 Employment Eligibility (Form I-9) 07/17/2017
650-31 Moving/Removal Expenses for Academic Positions 07/05/2017
650-32 Moving and Relocation Allowances for Staff Employees 07/05/2017
650-40 International Services (References & Res.) TEMPORARILY DELETE ALL PAGES 09/15/1995
650-45 International Services (Terms and Def.) TEMPORARILY DELETE ALL PAGES 09/15/1995
650-50 Memberships in Professional and Community Organizations 09/01/2017
650-72 Senior Campus Administrators - Five Year Review Process 05/16/2011
650-73 Sexual Harassment Complaint Resolution 09/01/2017
650-83 Substance Abuse in the Workplace 11/13/2006
650-85 Volunteer (without salary) Appointments 08/01/2014

Section 700 - Properties Use and Extracurricular Activities

Policy Number Title Effective Date
700-03 Agreements for Real Property 05/01/2008
700-10 Commercial Activities/Advertising/Soliciting 10/01/1983
700-15 Commercial Photography on Campus 10/01/1983
700-20 Decorating Policy 11/01/1985
700-25 Display Space on Campus 06/01/1983
700-30 Fund Raising by Campus Organizations 06/01/1983
700-45 External Event Sponsorships 03/23/2017
700-50 Posting Regulations 09/01/1989
700-55 Registered Campus Organizations 06/01/1983
700-60 Alcohol for Events 09/01/2017
700-65 Special Event and Guest Parking and Planning 07/11/2000
700-70 Speech and Advocacy 09/15/1992
700-85 Events 03/31/2017
700-90 Use of University Materials, Equipment, and Facilities 09/15/1995

Section 750 - Purchasing and Management of Supplies and Equipment

Policy Number Title Effective Date
750-03 eBuy Agreement and Department Authorized Purchase Order (DAPO) 07/05/2017
750-06 Cylinder Gases - Purchase & Management of 10/15/1993
750-12 Equipment Management - Purpose and Responsibilities for Management of 07/05/2017
750-18 Fabricated Equipment - Purchase and Management of 07/05/2017
750-21 Gifts and Gratuities to University Employees 11/05/2014
750-24 Government Contract and Grant Equipment - Management of 07/05/2017
750-27 Independent Consultant Agreements 07/05/2017
750-33 Miscellaneous Business Agreements and Contracts Review 07/05/2017
750-36 Lost and Found Property 02/17/2010
750-39 Low-Value Purchase Authorization (LVPA) Program 07/05/2017
750-45 Document Shredding 05/01/2015
750-48 Outbound Shipments (Receiving) 09/15/1994
750-52 Physical Inventory (Supplies) 09/15/1994
750-54 Strategic Sourcing Program 07/05/2017
750-60 Purchase Requisitions and Purchase Orders 07/05/2017
750-63 Purchasing Authority 07/05/2017
750-69 Campus Purchasing (Policies and Requirements) 07/05/2017
750-70 Procurement Card Program 07/05/2017
750-72 Procurement Services - Purpose, Function, and Organization 07/05/2017
750-75 Receiving - Incoming Shipments 09/15/1994
750-78 Business Affirmative Action 07/05/2017
750-81 State Surplus 01/01/1984
750-84 Storehouse Deliveries 09/15/1994
750-87 Storehouse Ordering Procedures 10/15/1993
750-90 Storehouse Stock Items 09/15/1994
750-91 Policy for Disposal or Sale of Surplus Plant Material Growing on Agricultural Experiment Station (AES) Land 02/26/2007
750-93 Tax-Free Alcohol 01/01/1984
750-99 University Property - Disposal and Use of 07/05/2017

Section 800 - Records

Policy Number Title Effective Date
800-10 Electronic Discovery and Data Preservation 11/01/2013
800-75 Records Management 01/06/2015
800-80 Subpoenas 12/01/1988
800-85 Summonses and Complaints 12/01/1988

Section 850 - Security and Safety

Policy Number Title Effective Date
850-11 Reckless Skateboarding/Bicycle Use 09/02/2013
850-35 PROCUREMENT, USE, AND DISPOSAL OF CONTROLLED SUBSTANCES, LISTED CHEMICALS, AND CHEMICAL PRECURSORS 07/01/2011
850-38 PETS ON CAMPUS (850-38) 09/23/2010
850-40 Police Authority, Jurisdiction and Program Definition 10/10/2001
850-45 Police Operations and Services 10/02/2001
850-46 UC Riverside Natural Reserve Firearm Guidelines 11/28/2001
850-50 Security (Facility and Equipment) 09/15/1992
850-65 Smoke/Tobacco-Free Environment 09/01/2017
850-85 Violence Prevention at UC Riverside 10/27/1998

Section 900 - Travel and Transportation

Policy Number Title Effective Date
900-03 Carts, Motorized Use of 01/01/2003
900-04 Alternative Transportation 02/12/2013
900-05 Travel and Entertainment Corporate Charge Card 08/08/2017
900-06 UC Riverside Vanpool Program 11/22/2013
900-20 Travel - Policy, Regulations, and Procedures 07/05/2017
900-30 Traffic Law Violations While Driving a University Vehicle 08/22/1989
900-35 Transportation Services Rates 07/01/2014
900-37 Transportation Services - Repairs, Preventative, Etc. 05/01/2000
900-40 Travel Advances, Cash Advances, Direct Charges for Airfare, Registration Fees, and Local Hotels 07/05/2017
900-45 Use of Privately Owned Automobiles on University Business 10/01/2015
900-50 Use of University Vehicles 09/01/2017
900-55 Vehicle Accident and Damage Reporting 02/20/2015
900-60 Vehicle Acquisition from Off-Campus Sources 08/22/1989
900-70 Vehicle Registration 08/22/1989
900-80 Vehicle Rental and Hotel Accommodations 07/05/2017
900-90 Vehicles - Renting and Leasing 05/01/2000